User Project Management

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The portal application includes a project management application to handle users’ projects within the organization from a single location. With the help of the project management application, users are able to create projects, enter project details and project summary, and attach associated project documents of various types and upload them to a user folder on the file server to share with other users of the portal application.

Once a project is created, users are allowed to review and modify their projects as they wish. Using the projects/activities service window, users are also able to search through other users’ projects and view their project details and associated project documents, if they have adequate access rights.

Projects details created using the project management application feature of the portal application are stored on a Microsoft SQL Server 2000 database so that other users can query this database and get information on other users’ projects. The associated files that are uploaded by users, however, are not stored in a database server. They are stored in a user folder on the file server for Microsoft Indexing Service to create a full text search catalog, but their association information with the projects is stored in the database.

In this way when the users of the portal application search for a keyword to find a specific project, the keyword is searched through both the database entries on the Microsoft SQL Server 2000 database and the full text search catalog of the uploaded files created by Microsoft Indexing Service. This retrieves the most relevant project information available to users who are performing the search by using the projects/activities service window.